In the constantly evolving business environment organizations are finding themselves today, content reigns. Whether we are talking about documents, emails, videos, or any other type of file, the information companies rely on and use to complete their everyday work is key. This is the role of Enterprise Content Management (ECM). 

But, with so many companies now in the process of shifting to the cloud, the decision between adopting cloud vs. on-premise ECM solutions is top-of-mind.

Cloud-Based ECM: Benefits and Drawbacks

Cloud ECM systems are becoming more popular, mainly because of their ability to scale and their affordability. Wherever your content is, it can be reached 24/7 from anywhere using any device, which is great if your team is always on the go, spread globally, or your employees are working remotely. Another key feature of the cloud is scalability. As your company grows, your solution can easily scale and grow with you, regarding storage and processing abilities.

On-Premise ECM: Pros and Cons

On-premise ECMs put the organization in complete control over their solution. With an on-premise solution, your company owns and runs the software, hardware, and, in fact, the infrastructure. If your business has specific solution needs or regulations to follow, this may provide you with the most flexibility.

The biggest draw to on-premises solutions is complete customization and data management. You determine where your content and your solution is stored and how it is stored and managed. Organizations in healthcare, finance, or similar fields may appreciate that kind of control over how their data is stored.

Key Considerations for Businesses

1. Cost: Often, cloud solutions have lower initial costs and can scale with your organization, but on the other hand, on-premise often requires larger cash output upfront.
2. Security and Compliance: If you are in an industry where there is highly sensitive data or strict regulations that you must follow, you may find that on-premises solutions will give you greater peace of mind. That said, many cloud providers are now providing compliance to meet various industry requirements.
3. Scalability: In many cases, cloud ECMs are more flexible and better suited to companies that are growing rapidly. On-premise solutions can be scaled up but will often require more effort and investment to do so.

The Best of Both Worlds

The right ECM solution will depend on your company’s needs, budget, and IT capabilities. Cloud-based ECMs offer ease and affordability, scalability, and reduction of costs. On-premise solutions offer more control and customization. And for some, hybrid solutions — a combination of both on-premise and cloud — may offer the best features.

This approach will allow you to keep highly confidential data in-house to meet all compliance regulations as well as make the most of the scalability and high probability of a lower cost of the infrastructure that the cloud provides for less sensitive information. If you have any doubts as to what ECM solution is right for you, we recommend that you turn to specialists. For example, experts at Hylands ECM Solutions – know everything about software solutions.